Google Tasks: Everything You Need To Know About The Simplest Tasks App Ever

Google Tasks
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Team Google seems to be in the frenzy with one product release after another in recent times.

Along with the new Gmail design, Google also unveiled new Google Tasks app which is available for iOS and Android as an app. Google Tasks is not a new release, but the apps are. However, with the new Gmail design, Google Tasks have become handier.

2020 update: I have started using Todoist as my primary to do task app.

In this article, I will be sharing everything I know and have learned so far about the Google Tasks app.

Having a to-do list is a must have for better productivity and something I have been doing over the past few years. Writing down a task also frees us from the constant worry of forgetting an important task. If you have not started using a to-do list app, this is the perfect time to get started.

Want to get started with something new?

Download Google tasks app for Android or iOS

Note: A Chrome extension is also available

Access Google Tasks app on the new Gmail:

If you have already started using the new Gmail design, you can quickly access Tasks app also from your Gmail dashboard. If you have not enabled the new Gmail, follow the steps:

  • Go to your Gmail dashboard
  • Click on the settings icon and select option to enable new Gmail
  • Now click on Tasks icon to access Google tasks

Google Tasks app
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From here, you can start using Google Tasks straight from the Gmail dashboard.

Using the Google Tasks app:

Even if you have never used tasks or a to-do app before, Google Tasks will be a piece of cake for you. Let me make it easier for you to understand how to use it:

Lists:

The first thing you want to do is to create a list for different things. For example:

  • Things to buy
  • Financial tasks
  • Work
  • Personal
  • Places to Travel
  • Movies to watch

Once you have created a list, you can add any tasks in the list.

Tasks:

Now under the list, you can add tasks that you need to do. While adding tasks you can also add a due date and add subtasks.

Adding tasks on Google tasks
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Turn any Gmail email into a task:

This is one of the coolest features that made me ditch the existing tasks app and start using Google Tasks. You can drag and drop an email to turn it into the to-do list. How cool is that!

You can, later on, click on the tasks to directly access the email. This will save you a lot of time, especially if you are someone like me who has a virtual assistant, this will be a huge time saver.

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Hat tip: While reading an email, you can use Keyboard shortcuts “Shift + T” to add the email as a task in Google Tasks.

If you are like me who loves keyboard shortcuts, here are all the shortcuts that you would need:

Keyboard shortcuts
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Download Google Task app on Android and iOS:

As mentioned above, you can use the Google Tasks app on your Android smartphone and iOS.  I downloaded on Android device, and it works flawlessly.

Download Google Task app
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Google Task app
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Download Google tasks app for Android or iOS

Conclusion

The revamped Google Tasks will help a lot of users in making and using to-do lists. The option to turn an email into a task is pretty bold and something I instantly fell in love with.

I would love to see the Google Tasks team developing the app and adding new features to make it one of the most robust, free tasks app on the market. For example, a feature like recurring tasks and option to save sub-tasks for reuse will make the app very useful.

I will keep watching the updates from the Google team. For now, go ahead and try the new Gmail and the Google Tasks app to improve your productivity. Let me know your views in the comment section below.

Also, here are a few hand-picked guides for you to read next:

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Authored By
A Blogger, Author and a speaker! Harsh Agrawal is recognized as a leader in digital marketing and FinTech space. Fountainhead of ShoutMeLoud, and a Speaker at ASW, Hero Mindmine, Inorbit, IBM, India blockchain summit. Also, an award-winning blogger.

22 thoughts on “Google Tasks: Everything You Need To Know About The Simplest Tasks App Ever”

  1. Lisa Sicard

    Hi Harsh, I love this! I love making to-do lists and I did not know about this feature. I heard there were new things from Google with gmail but I had not explored them yet.
    I can’t wait to try out the lists and I love that you can add emails to the list. A great way to be productive!
    Thank you for showing us how to use this and for helping us to save valuable time. Have a great day.

  2. I didn’t know that Google Tasks has these many features. Definitely gonna try this. I use Evernote for this purpose.

  3. harman gomez

    I am using Microsoft to do, from long time and I have got pretty used to it. Will surely try this one. Thanks for mentioning this.
    You have a wonderful website.

  4. Istiak Rayhan

    It seems a good one. I’ve been using Todoist for a while. And I’ve found it very handy and useful. I plan to stick with Todoist. However, Thanks Harsh for sharing this.

  5. At now, I am using Swipes App, but after reading this i will surely try this. It has amazing Features. Thanks Harsh, For sharing it with Us.

  6. Nikhil Khuraa

    Great Harsh! Even before this article I didn’t know any thing about Google Task app. I think it just like a normal app. But after read this review I try this app and found that this app has great features. And all thanks to your article. Which let me to introduce with this app.

  7. Harsh Kumar

    Hi!

    I really like the new GMAIL features. Google Tasks option is also a very useful tool for me. Blogging becomes comfortable with the help of such free tools. Thanks to Google for providing all this for free.

    THANK you

  8. Prachi Vats

    Hey
    Thanks for sharing this with us, I had no idea of google apps before. This can do so many things, i will definitely try this.

  9. fahad mughal

    Hi!

    I really like the new GMAIL features. Google Tasks option is also a very useful tool for me. Blogging becomes comfortable with the help of such free tools. Thanks to Google for providing all this for free.

    THANK you

  10. Hi!

    I really like the new GMAIL features. Google Tasks option is also a very useful tool for me. Thanks to Google for providing all this for free.But after read this review I try this app and found that this app has great features.

  11. Hi!

    I really like the new GMAIL features. Google Tasks option is also a very useful tool for me. Thanks to Google for providing all this for free.But after read this review I try this app and found that this app has great features.

  12. Kartik Sharma

    Hi Harsh,

    Thanks for sharing the useful features of Google Tasks and helping it link to Gmail for better productivity and accessibility.
    Me as a user of Google Task and Gmail finds this article really helpful.

  13. Brilliant Harsh! Even before this article I didn’t know any thing about Google Task app. I think it just like a normal app. But after read this review I try this app and found that this app has great features. And all thanks to your article. Which let me to introduce with this

    Thanks a lot…..

  14. Dev Bambhaniya

    Hi Sir.
    I really like the new GMAIL features. Google Tasks option is also a very very useful tool for me or all of you. Blogging becomes comfortable with the help of such free tools. Thanks to Google for providing all this for free tools.

    Thank you so Much

  15. Hi Harsh,
    Google is changing their interface very fast and thank you for sharing this new Gmail Feature.

  16. Nice one Harsh. Using this app is quite helpful and you will stop forgetting tasks that you need to accomplish. I like another feature of the new Gmail tool. The self-distrusting feature of emails and inserting the security code to open an email. Though the later one is available in USA only.

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