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How to Set up Google Apps Standard on Bluehost cPanel

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How to Set up Google Apps Standard on Bluehost cPanel

Most of the Bloggers, freelancers here are using free Gmail, Yahoo, Hotmail ID which is good for personal uses, but when you are working professionally, it’s always a better idea to use a Professional Email address. For example, [email protected], [email protected] and so on. It not only adds professionalism in your ID but also add credibility to your Email. Wonder, how would it look if I send an Email to a company with my personal Email or via professional email like [email protected] ?

Most of the webhosting companies offer cPanel based Email service which is free for limited number of accounts, but if you are looking for more features such as hangout, docs and others, I would recommend use Google apps for work.  Here I’m sharing a guide by taking Bluehost (Bluehost discount) as an example, which offers cPanel hosting. You can use this tutorial for any other hosting which offers cPanel.

Settings up Google Apps Free Trial on any cPanel Hosting:

I don’t recommend to use Email account offered by your hosting companies, as when you move or change hosting, migrating Email account is an issue at times. Where as, when you are using Google apps, all you need to do is update the Google apps MX records and everything will work like the way it was. Smooth and steady.

I also use the same (Google Apps for work) for my sites and it’s been 5 years, I have never faced any issue. More over, for Bloggers who are looking to get an approved Adsense account, I always recommend to use your Professional email address to sign up, which helps in approval process most of the time. So, lets start with this DIY tutorial and I’m sure if you have not set up Google apps for your domain yet, you going to love it and find it very useful in long run:

Go to Google Apps trial  page and enter your domain name as shown in below screenshot, click on submit and next step is to select the domain primary Email address. I would recommend to use admin as default one, as it will be helpful in managing your account. Once you are on their sign-up page, Enter your domain address and click on submit.

Google Apps Standard

After that, fill out other details like your Organization name, address and alternate Email address. While selecting your alternate Email address, use something that you always have access to, as it will be helpful to retrieve password at the time when you lose your Google apps login password.

Once you have filled out all the details, scroll to the bottom, read and accept their TOS and click on “I accept, create my account”!

Create Google apps account

On the next page, you will be inside your Google apps dashboard and you can start by domain verification:

Google Apps admin console

The very first thing which is required here is to Verify your domain ownership. Here is a video which explains, why it’s required and how you can verify domain:

There are many ways you can verify, and I prefer HTML tag method in Alternate methods, which is quick. Simply add the meta tag in your site header and it will be verified instantly. If you have bought domain from Godaddy or Enom, you can refer to this tutorial for verification.

Google apps domain verification

Once you have verified your domain, you will get a message saying “Congratulations, you have successfully verified your ownership of domain.com”. Now, click on continue and on next page you can add more users and configure various settings like Email, Calender and other services which comes free with Google apps. If you ever get lost, you can always add more users under “Organization and users” tab.

Once you have done all this setup, you will be able to access your Google apps Email account at here http://mail.google.com/a/domain.com , Though you won’t be able to send Email for now. You need to update your MX record from cPanel for Email sending to work. You can also enable SSL feature to enhance security of your Google apps by going to Domain settings > General > SSL.

Google Apps Wizard setup on Bluehost:

So, far we have verified domain ownership and done the basic setup of Google apps standard account. Now, we need to make some changes inside your Bluehost cPanel. Bluehost offers Google apps Wizard which makes the setup very easy. Any cPanel hosting companies can add this Wizard on their hosting using this plugin.

Login to cPanel and under domains look for Google apps wizard icon:

Google Apps Wizard
This wizard will guide you to start with domain verification which we have already done. On the next page, you will be selecting the domain and services of Google apps you wish to install, for example: Google Mail, Google chat, Google Calendar and so on.

Select Google Standard services

Now, on the next page you have to confirm and this Google apps wizard will do all the setup part regarding setting  up DNS and A record. On the last page it will show what all changes this wizard will be making. Evaluate all the changes and click on next. It may take up to 24-48 hr time for this to propagate and before you will be able to use fully functional Google apps account. In my case, I was able to start sending Email in 12 hrs.

Once done, you can give professional Email address to your team or simply create different Email addresses for your services like Services, payment, support and so on.

For any other hosting, you need to add this MX record for working on Google apps. You can delete all existing entries under MX record of cPanel:

Google Apps MX record

Since, Bluehost offers handy Wizard, we don’t need to do it here. But, any other cPanel hosting which doesn’t offer Google apps Wizard, you need to enter this manually.

Optional step: Now, if you wish to use mail.domain.com to access your Email accounts (Which is handy), simply add following line in your MX record:

Mail.domain.com
And under Google apps settings > Email > URL select mail.domain.com as access URL. It make take up to 48 hrs before all DNS change is reflected and you will  be able to use all the features.

I usually recommend to create your domain specific social services like Twitter, Youtube and other social networking account using your professional domain Email, as it will be convenient when you are selling your blog.

Helpful points:

  • To access Google apps account: https://www.google.com/a/your_domain.com
  • Setup custom logo under apps dashboard.  Domain Settings > appearance
  • Use this free service to check and verify MX records.

So, go on and setup Google apps standard Email for your website or organization for free and do let me know if you are stuck anywhere in the process. If you find this tutorial useful, don’t forget to share it on Facebook and Google plus. You can subscribe to my Email newsletter for more such tutorials.

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Article by Harsh Agrawal

Harsh has written 1069 articles.

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{ 2 comments… add one }

  • Mohamad AlSaadi

    Dear Sir,

    I ‘ registerd my domain on godaddy.com, my web hosting is on google Apps i have 10 user free now temperory, but I have also a web hosting on Bluehost, w i need to configer the webhosting on bluehost and i will keep the mailhosting on google apps, please help me to configer the MX records on Godaddy.

    thx in advance

    Reply
  • Gautham Nekkanti

    BlueHost is one of the best hosting providers ever, I’m currently using it. Thanks for the installation guide for Google App standard

    Reply

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