Working in a team is always beneficial either together or virtually. Most of the bloggers have a virtual team working for them, may be from different cities or even countries. But for many of them, it becomes difficult to manage virtual team members because blogging team have creative people like designers, writers, etc. thus to keep them motivated and to monitor their skill is a big task.
At ShoutMeLoud blog network also, we do have a virtual team and here are few working tips which make it easy to handle the virtual team.
Make them feel like a team:
When we work in the office, it’s easy to get a feeling that we are working as a team, but virtually it’s quite tough to get that feeling. Thus, if you have a virtual team, make sure you keep on reminding about their goals, deadlines and keep emailing about feedbacks or reports to the entire team. This will give a constant feeling that they are not independent and are working for a team.
Discipline in team-members:
Even if you have a virtual team, you need to keep track that how much time your team is working and providing results on time or not. Your team should be delivering working reports to you on time; it can be weekly or monthly. Make sure you give proper feedback to them about their work and reports which make them understand their roles and work properly. Rules are important even if your team is working virtually.
Understand Your Team:
As you are not working with your team daily, there are chances that you don’t know them personally or how to keep them motivated while working. Sometimes you need to use different strategies for different people. Understand your team members properly and then assign them any task or provide any feedbacks.
Arrange virtual meetings:
Regular meetings are the best way to increase interaction between your team members. If it’s not possible with your team to meet with each other, then you can use online tools like Skype and arrange online meetups to discuss work or just to celebrate for achieving any milestone. This will help the team to understand each other, and they will surely make efforts to make the team do better.
Have a team portal:
Apart from regular meetups, you can have a portal exclusively for your team. This kind of portal can be used for suggestions, feedbacks or interacting with team members on the daily basis. If you find any good suggestions from your team, try to apply it as soon as possible, this always motivates team to work as a team.
Use right tools:
This is important to ensure your work from home team feels connected. Also, this ensures that there is no delay in work due to the absence of anyone. Here at ShoutMeLoud, we use Slack for team communication.
One most important part is to set a target or goals for every month. This way even if your virtual team have the liberty of time, they know, what they have to deliver by the end of the month.
Any blog network can only succeed if there is a good synchronization between team members. If you have a virtual team or work from home team, try to implement the above tips to manage your virtual team effectively and don’t forget to share your views and suggestions to handle the virtual team.