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How to Copy Post from Microsoft Word File to WordPress Correct Way

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How to Copy Post from Microsoft Word File to WordPress Correct Way

All those who guest post on other blogs they usually use MS word file or WLW file to send their guest post. This post is for those bloggers who allow guest posting on their blog and how you can copy the post from MS word file correct way.

If you directly copy post from MS word file into your Add new post section of WordPress, you will see different HTML formatting for the post. The best way to see it in practical is by copying a post from MS word file into your blog and check your post in HTML format.

WordPress have an option to copy your post from MS word file with proper HTML format.

Go to add new post in your WordPress dashboard and click on icon which says paste from Word:

pastefromword thumb

It will pop up a box and copy paste your post from MS word file and it will do proper formatting.

editpane thumb Click on insert and now do basic SEO optimization of your post and publish it.

This trick is handy for those who get post from guest author or those who hire people to write post and they use MS word file to send their post.

Also read: List of 50+ blogs which accept guest posts

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Article by Harsh Agrawal

Harsh has written 1094 articles.

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{ 29 comments… add one }

  • charles

    please let me know how to post a word document in wordpress, my document has pictures(eg. i have a document regarding a product installation) where some screenshots will be in the document.

    Click File > Options.

    I know it it can be done via media but it is like a link where the viewers could download, but let me know how to do it not as a link.

    Reply
  • Sam

    How can I add in ms word ?
    When wrtiting in wordpress it is ok that you can easily add to your posts eaily.
    But what about in MSWord? how can I add this to my posts in MSWord?

    Reply
  • Athul @ Juniorhero

    Wow never ever noticed this useful button. But I have never used Microsoft word to make posts. May be when I enable guest posts, people do so

    Reply
  • Praveen-Techperk

    I love windows live writer always but it will get more useful with this now

    Reply
  • fazal

    Hehehe ,,, seriously never had a look at that option.., New to blogging( just 3 months) have to learn lot more…

    Reply
  • Vinay

    Nice share harsh :) Never noticed this feature in WP!

    Reply
  • Himanshu

    it is very important to remember this else your blog may look weird and you’ll have no clue what really happened.

    Reply
    • Harsh Agrawal

      And most important due to weird formatting some time your feeds will stop working and will throw error.. I have faced this issue in the past and work around was to format the HTML code properly!

      Reply
  • Akshay

    but this dont copy paste images from wordfile :(
    i got guest posts in which many iamges are their i ahve to simply paste them in paint and save them and upload them
    is their any other way for copying images directly from word file ?

    Reply
    • Harsh Agrawal

      Akshay True.. It won’t copy paste image file.
      That’s any how you always need to upload manually!

      Reply
  • Roy Scribner

    I never trust that button, Harsh – lol! I do all my pasting into the HTML tab on the Edit Post screen, so I do not have to worry about formatting errors. WordPress 3 seems better than older versions, though. A few times I have pasted into the WYSIWYG screen by mistake, and the resulting HTML was not bad.

    Reply
    • Harsh Agrawal

      Roy but again have you noticed the HTML code which is added by MS word.. Though it doesn’t make any difference but I like my HTML to be neat and clean and I prefer this method since then.
      Thanks for dropping by and for your comment. :)

      Reply
  • vijayraj @ methods2earn.com

    this procedure helps a lot..

    Reply
  • Thiru

    Great tips Harish. Till now i found more difficulty in aligning process. Hope it would be help me a lot.

    Reply
  • TechChunks

    LOL. The icon has been sitting right there and I never spotted it’s purpose until I read this post. Hmm :)

    Reply
    • Harsh Agrawal

      Ha ha..I understand.. even I was not aware of this handy feature for initial 6 months ;)

      Reply
  • Kimi

    Indeed a great tip to those who used to type articles in MS word.

    I use Notepad when i create a post LOL.

    Typing with MS words is awesome if you want to apply some text formatting.

    And by using this method, you won’t loose the formatting whenever you post to wp.

    Reply
    • Harsh Agrawal

      Hey Kimi
      I never ever used Notepad..Damn!! It makes formatting go crazy..
      Why don’t you try Windows live writer? have you ever given it a shot?

      Reply
      • Kimi

        No, to me, it is more comfortable using notepad, i guess because i don’t type long article.

        Will definitely try WLW anytime soon, thanks!

        Reply
        • Kimi

          Harsh, Thanks for the links,

          will definitely check em out.

  • Sathish @ TechieMania

    Hi Harsh, Thanks for this tutorial. Most of the times I used to type my articles in Word file and then copy paste them to WordPress, but whenever I do that I need to edit the alignments again. Now it seems I don’t need to do the alignments. Thanks

    Reply
    • Harsh Agrawal

      Thanks for your comment.. I would suggest leave MS word and move to Windows live writer. That will make your blogging easier and better!

      Reply
  • kbharath

    Amazing post Harsh, i am also following same procedure in my blog, when ever i get an idea for article i will first type it in wordfile and then after verifying only i will post to my wordpress blog, thanks for sharing this.

    Reply
    • Shanker Bakshi

      Yeah, really amazing post :-)

      Reply
    • Harsh Agrawal

      kBharath why don’t you start using Windows live writer..? That is perfect tool for offline blogging.

      Reply
  • Rajiv | Websphererad

    A small but very useful tip. Who ever is using WP for the 1st time is confused when S/he sees the not so well formed post, while copying from Word.

    Reply
    • Harsh Agrawal

      True Rajiv…. This is a real handy feature and sadly I was now aware of it from long time.!!

      Reply
  • Eddie Gear

    Yes, that is the correct way. However, if you do not have your styles defined correctly in your site design then the article is going to look clumsy anyway.

    Reply
    • Harsh Agrawal

      I agree on that..But in that case your Site CSS design come into the picture and that is true for every post and not only for post copied from MS word file.. Is int it Eddie?

      Reply

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